Please click on the following link to apply: http://unt-dallas.peopleadmin.com/postings/3165
The University of North Texas at Dallas invites applications for the position of Administrative Specialist.
This is a position that provides administrative support to the Caruth Police Institute. CPI is a fast-growing grant-funded institute affiliated with the University of North Texas at Dallas that is located at the Dallas Police Department. CPI provides professional development opportunities to promote transformational change in law enforcement and criminal justice. In addition, CPI provides non-partisan research to support evidence-based practices in policing. For more information on CPI, go to: http://www.untdallas.edu/cpi
An employee in this class performs a variety of administrative support tasks that are non-routine and non-repetitive in nature, and require the use of independent judgment and initiative. The individual is usually responsible for determining methods and procedures to be used, priority of assignments, and necessity for review by the administrator. Work includes public contact in interpreting and promoting the campus programs, and rendering administrative decisions. Work is performed under general supervision, with assignments typically reflecting continuing responsibility for designated activities. An employee in this class may supervise full-time and part-time employees.
Responsibilities of the position include, but are not limited to:
- Coordinates the operations of a complex or large office.
- Assist with various aspects of program coordination including setting up, facilitating classes, including assisting with the first/last day of class for long and specialized classes (set up, vendor assistance and teardown), monitoring classes when required, preparing course certificates and facilitating class photos.
- Maintain databases and other materials necessary for successful programs, including reviewing course modules to include new materials, preparing and maintaining course tablets and thumb drives, creating and managing class binder and managing graduate/alumni/faculty databases.
- Coordinates the gathering of information and preparation of schedules, reports, and analyses.
- Plans or edits brochures or official publications.
- Supervises inventories of supplies.
- Performs secretarial functions for the executive director and other CPI employees, including managing phones, emails and mail distribution.
- Maintain/build CPI Library and monitor websites/Twitter social media news links for professional publications and current events.
- Prepares purchase orders.
- Manage PCard charges.
- Prepares travel vouchers and accounts for the expenditure of travel funds.
- Makes recommendations for and implements changes in policies and procedures.
- Provides administrative support for periodic and special projects.
- Follows appropriate safety and security precautions related to work performed.
- Other duties as assigned.
The successful candidate will possess Five years of experience in office administration or graduation from college with a Bachelor’s degree and one year experience; or any combination of experience, education and training which provides the following knowledge, abilities, and skills:
- Considerable knowledge (or ability to rapidly assimilate and retain) university operating procedures, organization and management policies.
- Working knowledge of sound business principles, practices, and techniques.
- Marked ability to establish and maintain effective working relationships.
- Intermediate level knowledge of Microsoft Office Suite, in particular Word, Excel and PowerPoint.
- High level of competence using e-mail and search engines.
- Strong written and oral communication skills.
- Experience supervising entry level administrative positions.
- When required: Skill in typing at a moderately fast rate with few errors.
- Knowledge of safe working procedures and security precautions related to work performed.
The preferred candidate will possess the following additional qualifications:
- Bachelor’s degree in criminal justice or related field.
- Knowledge (or ability to rapidly assimilate and retain) regarding policing practice.
- Working knowledge of sound business principles, practices, and techniques in the area of professional development/educational practices.
- Experience working in a non-profit environment
- Knowledge of marketing principles
- Experience using social media platforms
- Experience (or ability to rapidly assimilate and retain) with website design/management.