Hourly rate range:
$16.00 an hour - $18.00 an hour
2 positions available. The Advancement Associate supports school, major gift or leadership gift fundraisers within the University Development team or the Annual Giving team of the Division of Development and External Affairs. This position provides donor communication, stewardship, financial, high-level administrative and research support for fundraising priorities of SMU.
Prospect management and stewardship - Working closely with other teams in Development and External Affairs, assist with entering donor prospect plans into the development prospect management system, assist with prospect research, and compile recipient information for annual endowment reports to donors. Also responsible for drafting donor correspondence, gift acknowledgment letters, and assist with proposals to major prospects/donors on behalf of the Fundraisers.
- General Administrative Support - Submit travel expense reports, reconcile budget monthly, process all expenditures and reimbursements, and track and process procurement card charges. Schedule appointments with major prospects/donors and manage travel arrangements for each Fundraiser. Track donor gifts at all levels and review donor records to confirm accurate posting of donor gifts sent to Gift Administration. Follow through with daily tasks from the Fundraisers as required and assist with special events as needed.
- Handle general office duties and administrative tasks independently, including various ongoing and assigned development-related projects. Examples include managing and updating calendars, scheduling and preparation for meetings, working closely with Constituent Records to manage constituent updates, handling large scale mailings, draft correspondence, complete gift transmittals, and communicate with Gift Administration to ensure proper handling of gifts and pledges.
- Report Management - Produce weekly gift and donor reports, including acknowledgment and interaction summaries. Regularly report on the budget and provide general office updates. Submit data requests regularly, with attention to detail on preparing the data for mailing lists, prospecting and funding opportunities.
Education and Experience:
Bachelor’s degree preferred.
A minimum of two years of work experience providing administrative support in an office environment is required.
Work experience supporting a director or senior level executive is strongly preferred. Work experience in higher education, or a non-profit organization, is a plus. Development experience is desirable.
Knowledge, Skills and Abilities:
Candidate must demonstrate strong verbal and interpersonal communications skills to effectively interact with a wide range of constituencies in a diverse community. Must also demonstrate a strong customer service orientation.
Candidate must demonstrate strong written communication skills with ability to disseminate information into precise and effective written communications. A strong focus on attention to detail is essential.
Candidate must possess strong time management, organizational and planning skills with the ability to multi-task in a fast-paced team environment. Must also possess strong problem solving skills with the ability to be resourceful, proactive, and seek assistance as needed. Strong project management skills are essential. This position also requires strong analytical ability in order to gather and summarize data for reports, as well as perform data analysis.
Candidate must demonstrate proficiency in Microsoft Word, MS Excel at an advanced level, and spelling & grammar. Database experience with Blackbaud and/or FileMaker Pro preferred. PowerPoint, Prezi, or other graphic software is a plus.
Candidate must have the ability to learn new applications quickly. The ability to utilize computer programs/software effectively in order to complete daily tasks such as transaction reconciliation, detailed spreadsheets, mail merges and donor reports, as well as the ability to work with complex databases is essential.
SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, firstname.lastname@example.org.